Fully Enabled IT Architecture from Concept to Operation within 10 days for Convention Organization


A US based convention planning organization needed a partner to design, implement and manage a comprehensive IT environment for a large convention within a very short timeframe of 3 weeks.

They required a highly secure IT architecture to support up to 250 employees with access to cloud-based tools and custom software deployed on site as well as BYOD functionality.


Within a 10-day period, Emtec’s team designed, procured and implemented a complete technical environment including systems, secure highspeed networking and data circuits, a cloud virtual data center with data and BYOD security, and an office 365 environment with azure active directory, identity management, data management and file collaboration services to support multi-tiered security and access requirements. Cat6 wiring was installed across multiple floors to support network connectivity and fully equipped collaboration spaces.

Once live, Emtec’s team provided onsite and on-call end-user helpdesk, deskside, system, and network support for onsite and remote users, as well as managed security services including active threat management.


The convention planning organization was fully operational prior to their target date. Their staff of 250 was onboarded quickly and able to ramp up and function effectively from day 1. The client successfully coordinated with virtual teams across the country to seamlessly manage and complete activities for a successful event. Notable benefits included:

  • Helpdesk and technical issues resolved within 1 hour or less
  • Full secure wireless communications across 3 floors in facility provided for no capacity slowdowns
  • Ability to leverage and access tools and software on own devices accelerated time to productivity
  • Rapid and seamless deployment of collaboration hardware, software and support ranging from call managers to touch screen, conference room AV systems and integrated TV and video-conferencing

Professional Services (Event/Convention Planning)

Privately held



Business Impacts

  • Fully enabled IT architecture from concept to operation within 10 days
  • Identification and isolation of security threats with no end user impact
  • Virtual convention teams empowered to seamlessly coordinate activities across the country
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